Leominster Chess Club Safeguarding Policy
1. Purpose and Scope
The purpose of this policy is to protect children and vulnerable adults who attend Leominster Chess Club. We believe that no one should ever experience abuse of any kind. We have a responsibility to promote the welfare of all participants and to keep them safe.
2. Our Guiding Principles
- The welfare of the child/vulnerable adult is paramount.
- All participants, regardless of age, disability, gender, or background, have a right to protection from all types of harm or abuse.
- Working in partnership with parents, carers, and other agencies is essential.
3. Roles and Responsibilities
- Designated Safeguarding Lead (DSL): Ben Powis
- Deputy Safeguarding Lead: Iuliana Powis
- Both organizers hold current Advanced DBS certificates (dated 2026).
- The DSL is the first point of contact for any safeguarding concerns.
4. Codes of Conduct
To keep the environment safe, all organizers and volunteers must:
- Avoid being alone and out of sight with a child; stay in open, supervised spaces.
- Treat all players with respect and dignity.
- Use appropriate language at all times.
- Photography: No photos are to be taken of children without express written consent from a parent or guardian.
5. Digital & Social Media
- Club communication with under-18s should happen via parents/guardians.
- If a WhatsApp group exists, it must include at least two vetted adults and be for administrative purposes only (e.g., match times).
6. Reporting Procedures
If a concern is raised or an incident occurs:
- Respond: Listen to the person, stay calm, and reassure them. Do not promise “total secrecy.”
- Record: Write down exactly what was said and seen as soon as possible.
- Report: The DSL will contact the local Multi-Agency Safeguarding Hub (MASH) or the police if a person is in immediate danger.